The committee is convened by its chairman or, in his absence, by the senior administrator. It is convened at the request of at least half of its members, or of the Chairman of the Board of Directors, or of the Director of the institution. If the Chairman fails to convene a meeting, the meeting shall be convened by the Chief Executive Officer.
The secretariat of the committee is provided by the director of the agency. This secretariat is responsible for sending out invitations.
The agenda is set by the Chairman or, if he is unable to attend, by the Vice-Chairman. It may be set by the Chief Executive Officer when the latter has convened the committee.
Except in the case of a secret ballot, the Chairman has the casting vote in the event of a tie.