Paragraph 3: Operation of the agency committee

The titular employee representatives on the Agency and Working Conditions Committee appoint a committee secretary from among their number. After each meeting, minutes are drawn up by the secretary. They are signed by the chairman and countersigned by the secretary, and then sent to the committee members. They are submitted to the Agency and Working Conditions Committee for approval at the next committee meeting following their signature.

The Committee shall adopt its own rules of procedure. These set out the procedures for its operation and its relations with the staff of the Regional Health Agency in the performance of its duties.

The Agency and Working Conditions Committee meets at least once every two months, convened by its Chairman on his own initiative or, within a maximum of one month, at the written request of at least half of the permanent staff representatives. At least four meetings a year deal with issues relating to health, safety and working conditions. The notice convening the Agency and Working Conditions Committee sets the agenda for…

The members of the staff representation and the contact person provided for in article R. 1432-102-2 receive the five days of training they need to carry out their duties in terms of health, safety and working conditions. The training is provided either by organisations on a list drawn up by the Minister for Employment, or by organisations approved by the regional prefect.

The Agency and Working Conditions Committee appoints an anti-sexual harassment and gender-based harassment officer from among its members, in the form of a resolution adopted in accordance with the procedures set out in Article R. 1432-106, for a term ending with the term of office of the elected members of the Committee.

Union delegates attend committee meetings as of right, without the right to vote.

Alternates may attend committee meetings but may not vote. They only have the right to vote in the absence of the full members they are replacing.

The Committee may only validly deliberate if half of the staff representatives with voting rights are present at the start of the meeting. If the quorum is not reached, a new notice of meeting is sent to the members of the Committee within a period of at least eight days from the date of the initial notice of meeting. The Committee then sits validly on the same agenda, regardless of…

The committee issues its opinions by a majority of the voting members present. Staff representatives and the committee chairman vote on matters relating to the management of social and cultural activities. Voting is by show of hands. However, voting is by secret ballot in the case of a request for an opinion on the proposed redundancy of a protected employee, for which an opinion is required in application of the…

Committee meetings are not open to the public. Its members, as well as the qualified persons and experts who are heard by it, are bound by an obligation of professional discretion in respect of documents of which they have knowledge in their capacity as such.