Part One: Individual employment relations

The additional information entered in the single personnel register for each employee, as mentioned in the third paragraph of Article L. 1221-13, are as follows: 1° Nationality; 2° Date of birth; 3° Sex; 4° Job; 5° Qualifications; 6° Dates of entry into and departure from the establishment; 7° Where authorisation to hire or dismiss is required, the date of this authorisation or, failing this, the date of the application for…

For each trainee referred to in the third paragraph of article L. 1221-13, the additional information, entered in the single personnel register or, for organisations that do not have a single personnel register, in any other document that enables the trainee’s placement agreements to be monitored, is as follows: 1° The trainee’s surname and first names; 2° The start and end dates of the on-the-job training period or placement; 3°…

A copy of the documents authorising foreign workers to be employed is attached to the single personnel register and made accessible to the members of the personnel delegation of the social and economic committee and to the officials and agents responsible for ensuring the application of this code and the social security code. It is kept at their disposal either in the establishment, or on each building site or workplace…

Acknowledgements of receipt of the secondment declarations referred to in articles R. 1263-3, R. 1263-4 and R. 1263-6 are appended to the single personnel register and made accessible to the members of the personnel delegation of the social and economic committee and to the officials and agents responsible for ensuring the application of this code and the social security code. They are kept at their disposal either in the establishment,…

Entries relating to events subsequent to the employee’s recruitment or the arrival of the trainee are entered in the single personnel register at the time they occur.

Entries in the single personnel register are kept for five years from the date on which the employee or trainee left the establishment.

When the employer uses an alternative medium to keep the single staff register, the requirements of articles D. 8113-2 and D. 8113-3 apply. In this case, the employer sends the Labour Inspectorate the opinion of the Social and Economic Committee provided for in article L. 2315-5.